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VCMP Waypoint · 5 practical checks

5 ways to prepare an NGO field day in Waypoint

Bring project, journey and fleet information together so the office and field team can review the same plan.

Review Waypoint’s pilot scope Read the guide

  1. Connect the trip to the work it supports

    Choose a fictional programme visit and identify its project, budget owner and approval. Have a colleague find the same details from the programme record before planning staff or transport.

  2. Review the source behind a country update

    Open an example country briefing and check the source, time and location. Record who reviewed it and which assumption in the journey plan the new information might change.

  3. Check who and what are available for the visit

    Assign a fictional vehicle and driver in the test plan. Review the vehicle’s service status and the staff schedule before handing the office a copy of the plan.

  4. Rehearse check ins and offline reporting

    Agree a fictional check in with the team and review which role can see it. Use the offline field kit for a sample report and confirm what the office receives when the connection returns.

  5. Hand the driver and the office the same route

    Use a fictional journey to review the route, stops and map. Compare the driver copy with the office record, and agree who communicates a change if the plan is updated.

Your next step

Bring a sample programme visit, expected connection conditions and the roles that need access.

Review Waypoint’s pilot scope
5 ways to prepare an NGO field day in Waypoint