Booking software for bars and group occasions
Evaluate VCMP Encore for bar enquiries, group bookings, area allocation and the handover to the floor team.
See the evaluation guide →VCMP ENCORE / VENUE BOOKING SOFTWARE
Every enquiry.
A clearer next step.
Bring venue enquiries, booking details, your diary and the team’s run sheet into one workspace. Evaluate Encore around the occasions your venue actually hosts.
By StartMadeSimple Ltd · £650 per year, per site · Introductory offer, billed annually. Scope, VAT, setup costs and renewal terms confirmed in your quote.
START WITH THE OCCASION
What does your venue need to organise?
Restaurant bookings and private-dining enquiries
Evaluate Encore for restaurant booking details, private-dining enquiries, diary planning and service preparation.
See the evaluation guide →Private-hire booking and venue enquiry software
A practical evaluation guide for event-space enquiries, booking requirements and team run sheets in VCMP Encore.
See the evaluation guide →Booking software evaluation for activity venues
Evaluate Encore for activity-venue enquiries, group details, area planning and arrivals, using your real operating rules.
See the evaluation guide →FROM FIRST INTEREST TO ARRIVAL
Follow one booking all the way through.
Give the request an owner
Capture the requested occasion, date, party size and next action. Keep what is still provisional clear.
Put the occasion in context
Review the venue, area, timings and allocation. Agree the details and check how a change is handled.
Prepare the people delivering it
Bring the confirmed visit details, notes and selected extras into the team’s handover.
Make the welcome organised
Find the party, review what the team needs and walk through arrival management.
A useful demo scenario
A birthday group changes from 18 to 22 guests and requests a later arrival. Ask to follow that change through the enquiry, area allocation, diary and run sheet. This is an illustrative test, not a live customer booking.
YOUR NUMBERS, SIDE BY SIDE
Compare the subscription. Then compare the scope.
The published Encore introductory offer is £650 per year, per site, billed annually. Enter your current monthly subscription to see the annual difference for your number of sites.
Current annual subscription: £1,788.00
Encore introductory annual subscription: £650.00
£1,138.00 lower annual subscription
Illustrative subscription comparison: monthly bill × 12 × sites against £650 × sites. Use matching VAT treatment. Setup, migration, integrations, third-party charges and renewal terms are excluded and must be compared in the written quote. This is not a total-cost or feature-equivalence claim.
Get the full written quote
- Confirm feature scope and whether the price includes or excludes VAT.
- List onboarding, migration and integration costs separately.
- Identify payment, messaging and any other third-party charges.
- Confirm renewal terms and quote validity before committing.
- Price My Venue screens and SOLO POS separately if you need them.
A BETTER BUYING CONVERSATION
Ask every provider to show the same workflow.
| Requirement | Ask to see | Record before deciding |
|---|---|---|
| Enquiry ownership | A new request, the next action and a change of owner | Who follows up, and where the latest details live |
| Diary and allocation | A revised party size or requested area | How your venue rules are configured |
| Team handover | The same booking in the run sheet and arrival workflow | What staff see and how changes are handled |
| Connections | Your required website, payment, messaging or till journey | Included, separately scoped, or unsupported |
| Moving and running | A sample data transfer and launch plan | Total costs, responsibilities, support and renewal terms |
A PLANNED HANDOVER
Move with a checklist your team can use.
- Inventory: list future bookings, guest records, notes and relevant deposit or voucher balances in the current system.
- Agree the mapping: define what can move, what needs checking and who is responsible for each field.
- Test a sample: check dates, times, areas, party sizes and notes before transferring the agreed set.
- Reconcile: compare the future-booking counts and relevant balances with the source. Resolve differences before sign-off.
- Rehearse: test website entry points, required connections, staff access and the run sheet using agreed scenarios.
- Choose the switch: agree the cutover, fallback, team briefing and support arrangements.
This is a planning checklist. Import availability, data scope, costs and the launch date are agreed for your venue.
MAKE THE DEMO ABOUT YOUR VENUE
Arrive with a useful brief.
Choose your priorities and use the prepared brief to ask for a focused demonstration. Use made-up guest details when sharing examples.
VCMP Encore demonstration request Venue type: Bar or pub Sites: One site Main priority: Group enquiries and follow-up Please demonstrate a sample enquiry through the diary, a booking change, and the team run sheet. Please confirm the written quote, VAT treatment, onboarding, migration, required connections and renewal terms. My venue and preferred contact details:
The planner does not submit an enquiry. Review and send it using your email app, or copy it into the contact form.
Encore, clearly explained.
What is VCMP Encore?
VCMP Encore is the venue booking system in the VCMP My Venue family, built by StartMadeSimple Ltd. It brings enquiries, booking details, the diary, area allocation, run sheets and arrival management together.
Who should evaluate Encore?
Bars, restaurants, private-hire spaces and activity venues can evaluate Encore against their booking workflow. Bring your actual rules, areas, handovers and must-have connections to the demo.
How much does Encore cost?
The published limited-time introductory offer is £650 per year, per site, billed annually. Feature scope, VAT treatment, onboarding, migration, integration costs and renewal terms are confirmed in your written quote. Screens are priced separately.
Does Encore include venue screens or a till?
Encore handles venue bookings. My Venue provides screen content and publishing; SOLO POS handles counter sales. These products are priced separately, and any connection or data handover is scoped and tested.
Can we keep our website and move future bookings?
The team reviews the website entry points and agrees a branded booking or enquiry route. Migration starts with an agreed export, a sample transfer and reconciliation of future bookings and relevant notes or balances. Scope and costs are confirmed first.
Are deposits, SMS and payment providers included?
Payment and communication requirements are reviewed during setup. Provider connections, delivery, charges and availability are confirmed and tested within the agreed scope.
Can we see our own workflow before deciding?
Request a demonstration using a representative occasion with made-up guest details. Include your venue type, number of sites, current process and the three requirements that matter most.
The website. The bookings. The room.
Need a stronger venue website?
StartSimple scopes bespoke websites around dining, group and private-hire journeys. Website delivery and Encore are separate offers, with the connection agreed as part of the project.
Explore venue website planning →Need content on your venue screens?
My Venue covers content, media, playlists and screen publishing. Choose the tools your venue needs and confirm each product’s scope and price.
Explore My Venue screens →