Venues & event teams · 4 practical checks
4 things to rehearse before a venue’s next private booking
Follow the organiser’s enquiry through service and decide what the guests will see and share on the day.
Take a group enquiry through to the service diary
Use a fictional event with a changing headcount, one special request and a deposit expectation. See what the coordinator, duty manager and arriving shift each need to know.
VCMP Encore playbookGive guests the right message as they arrive
Prepare a welcome slide and an event menu with the room name. Check that both show the latest details and agree when the usual menu should return.
VCMP My Venue playbookCheck the playlist from the entrance and the room
Walk the route a guest takes and compare what each display plays. Use a different first frame for each location so an organiser can spot a playlist assigned to the wrong screen.
VCMP Screens playbookLet a guest test the photo sign before the event
Have one person scan the printed QR code, send a sample photo and explain what the link lets them see. Agree who will review and download the gallery afterward.
Revelsnap playbook
Your next step
Bring one example booking, the venue count and who owns deposits and service handover.