Record the request
Enter a dinner booking for two, then log a separate private-dining enquiry for 16 with the preferred date, room and organiser's requirements.
VCMP Encore / PLANNING GUIDE
العربيةRestaurant booking software and private dining
Test table reservations and private-dining enquiries in VCMP Encore. Follow each booking into the diary, arrivals and the team's run sheet.
Start with the business need.
A table for two and a private dinner for 16 need different details. Use Encore to confirm the table and record the private-room enquiry, then see how the host and service team find the latest information in the diary and run sheet. Test the decisions that still need staff approval.
A practical evaluation, step by step.
Review the service
Check the diary, assign a table and see how the team reviews an alternative time or room for the private dinner.
Confirm the details
Agree the visit details and capture relevant guest notes. Decide which dietary or accessibility information staff need, and how it will be checked.
Prepare the handover
Check in the table when guests arrive. Open the private dinner's run sheet and find the latest timing and notes for the service team.
Bring a realistic example.
Illustrative demo: a company dinner for 16 guests needs a private room and an earlier arrival. Ask to follow the revised timing into the diary and service handover, then check how the team sees the relevant notes.
What to confirm before committing.
- Test a room change and a revised arrival time.
- Agree how staff distinguish provisional and confirmed arrangements.
- Confirm payment, messaging and till requirements individually.
- Use made-up guest details in demonstrations.
Is Encore a restaurant reservation and private-dining option?
Encore covers venue booking organisation and guest details, with diary, allocation, run-sheet and arrival workflows. Confirm the restaurant-specific rules and integrations you need during a demonstration; do not assume automatic table optimisation or a particular payment provider.
Private-dining requirements worksheet
A fictional planning example to test requirements with your team.
| Decision | What to establish | Handover evidence |
|---|---|---|
| Room and timing | Access, arrival and finish | Agreed room and timing in the diary |
| Guest requirements | Relevant dietary and access needs | Named staff member confirms the instructions |
| Food and extras | Confirmed selections versus open requests | Current agreed scope in the service notes |
| Payment | Required deposit or balance workflow | Demonstrated provider and reconciliation process |
Relevant products and the next step
VCMP Encore
Venue enquiries, booking diary, area allocation and daily run sheets.
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